Set Up and Conduct a Pre-Trip Meeting
Pre-trip meetings enable you to accomplish a number of things that will make the trip easier and more enjoyable for everyone. They can provide the opportunity to:
- Allow group members to meet and get to know you — and each other.
- Show slides and/or videos that will help group members better understand the trip they are about to take.
- Answer questions in a setting in which all group members will get to hear the answer, and not just the person who is asking the question.
- Review information on times and places, what to bring (and what to leave home), where to meet and what to expect in general.
- Provide group members with printed information they may not have received as yet.
- Coordinate car pooling so that group members can save on airport parking (and help you ensure that everyone arrives at the same time and place).
Depending on peoples’ schedules, you may have to hold more than one meeting or meet individually with those who cannot attend. Nevertheless, given the number of problems and misunderstandings that such meetings can reduce or eliminate, getting together with all group members prior to departure is important.
Be sure to see the June-July issue of DiveRetailing.com where, in Part II of this series, we take a look at where the real job of being a group leader takes place: on the trip itself.
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